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Virtual Assisting
We provide a Virtual Assistant service that offers administrative support for you and your business. We do tasks that an executive assistant would typically handle, such as scheduling appointments, making phone calls, arranging travel, or organizing emails. We work remotely and are able to work and assist clients with different needs.
HOW CAN WE HELP?
Calendar Management
Coordinate and schedule calls and appointments. This alone typically saves owners hours a week and keeps them on task.
Confirm appointments. A best practice is to give the virtual assistant a list of appointments to confirm, such as the next day’s appointments. This eliminates wasting time when the other party forgets or waits until the last minute to cancel.
Provide reminders about calls and appointments. There are times when you might forget to make a call, especially when out of the office or in back-to-back meetings. The virtual assistant can call or text you a few minutes before to ensure you don’t forget.
Reschedule calls and appointments. While you may try to avoid it, sometimes, you need to reschedule. Your Virtual Assistant can handle this for you.
Provide notice of schedule changes to others. The virtual assistant will also provide notice to the other party and get the rescheduled time confirmed.
Protect time. It can be hard for business owners to say no to someone who wants to meet for a coffee to “catch up.” The Virtual Assistant can be the "bad cop".
Send and maintain a “pending list”. Each week, virtual assistants can send you a list of people that have not responded to requests for setting up a meeting or a call so you know when you need to get involved.
Inform significant others when you will be out of town. As part of a travel process, the Virtual Assistant gives significant others a calendar invite with the out-of-town dates along with flight and hotel details. This keeps them informed.
