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Project Management
Project Management & Event Management includes planning and executing events, leading teams from the initial conception of the event to its successful completion. This role requires excellent event-planning skills along with the ability to define project milestones and deadlines and coordinate both teams and external contractors to ensure a successful and enjoyable event that meets organizational goals and expectations. From conferences to retreats to workshops, project & event management can be a large undertaking - Your organization may not have the manpower to organize and coordinate the event, and that is where we come in to help. We can handle the aspects of the event while you go back to running the company. We will meet periodically to discuss details of the event, updates, information, and progress.
We balance creativity with logistics, financial planning, and vendor management duties. We excel at multitasking and balancing big-picture concerns like venue and contractor selection with details like décor and meal planning, effectively utilizing resources and personnel to stage large- and small-scale events.
HOW CAN WE HELP?
01
Develop Event Concept & Plan
Early in the event planning process, our primary duty is to develop an event concept and overall plan. We work closely with your organization and gather information related to the event, including the number of guests, the purpose of the event, and preferences for venues, food, and décor.
02
Select Event Elements & Vendors
We will work with your team to select event elements, beginning with the venue. We will select caterers, providing information about attendance and expectations to support vendor bids and financial planning. Additionally, we may make decisions regarding transportation to and from the event, and develop estimates of rooms, food & beverages, and transportation for the event as a whole.
03
Negotiate Contracts
Additionally, we will work directly with vendors and clients to negotiate contracts for various services and products related to the event. We may work with hotels to negotiate a group room rate, for example, or collect caterer bids and negotiate with these companies to keep event costs down. We will work with the venue to develop cost-saving packages by including transportation or entertainment in a contract.
04
Manage Event Logistics
Before and during the event, we will oversee logistics. For large-scale events, this can include many elements such as transportation, lodging, and venue preparation. Even for smaller events, the event project manager needs to develop schedules for food preparation, delivery of supplies, and entertainment to ensure that the event runs smoothly and according to the client's schedule.
05
Maintain Event Budgets
We will ensure events stay on budget. During the planning phase, we will work with your organization to develop an overall budget as well as category-specific budgets for certain elements of the event, such as food and venue rental.
06
During the Event
We are often the primary point of contact for the organizers and your organization. We are responsible for answering questions and resolving issues that arise over the course of the event. As a result, we tend to be on-site for the event itself to ensure that it goes smoothly and quickly respond to client issues.